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AGM 2011

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Parent Category: 1874 Trust

Written by Maggie Nixon

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Annual General Meeting

7th July 2011
Victoria Stadium Northwich

 

1. APOLOGIES:

James Wood, Brian Edge, Frank Kirkham, Mark Edgeley, Kim Mahon, Terry

Roberts, Nicki Sutton

 

2. PREVIOUS MINUTES

The previous minutes were accepted - proposed by Donald Ross and seconded by

David Moilliet.

 

3. CHAIR’S REPORT

Paul Stockton opened the meeting asking for a minute's remembrance of Peter

Wilson, who sadly died this year. Peter had been a Trust Board member as well as a

life long Vics fan.

 

Paul presented his report, stressing that the Trust had continued to support the football

club and its members during the past year. In addition to the points reported in his

report (copy attached), Paul advised that towards the end of 2009/2010 the Trust paid

for the bus for the Blyth trip.

 

4. TREASURER’S REPORT

John presented the Treasurer’s and Annual report.

 

In response to a question regarding the repayment of the loan for the purchase of

the mower, it was explained that we have agreed with the Club for the loan to be

repaid within 12 months. Paul has recently chased for the first payment, but at the

time, the Club's cash flow situation would not permit the repayment. The Trust Board

will continue to press for repayments, whether these are in instalments, or we could

consider receipt of hospitality boxes, as part payment, in lieu of cash.

 

John explained that we have seen a reduction in the subscriptions for 2010, with

membership falling from 98 to 84 people at the end of 2010.

 

A question was raised regarding insurance, and whether the cover includes personal

insurance for people on the Away Travel bus. John confirmed that the insurance

covers personal injury and Paul also explained that cover is available via the hire of

the mini-bus as well. In 2011, we have made our first claim for payment under the

insurance, to cover the cancellation of the Bradford park Avenue match. Several of

the members attending the AGM had been pleasantly surprised to receive a refund

immediately that the match had been cancelled, as the money could subsequently be

reclaimed from the insurance.

 

Tony Fallows proposed the acceptance of the Annual Accounts (seconded by Guy

Jewell) – Motion 1.

 

5. SECRETARY’S REPORT

Maggie presented the highlights from the past 12 months as reported in the document

sent out prior to the AGM.

 

NORTHWICH VICTORIA SUPPORTERS’ TRUST

 

Membership is currently running at 66 people. This is an area that the Trust Board

need to work on, a number of members raised the question regarding general social

meetings for Trust members. It was agreed that we will look to hold monthly

meetings, but that this would ideally be in conjunction with the Supporters Club, as

there needs to be a single fan base, even if there are two organisations within it.

 

Action: Maggie to contact Mike Isherwood to discuss holding joint meetings free

for Trust and Supporters Club members.

 

Marguerite Fallows raised a question regarding transport to the ground for matches.

Although this has been tried previously by the club and also by fans. It will be worth

exploring whether there is a demand for transport at the start of the season. The key is

to encourage people who are not already Vics fans to come up for matches.

 

Action: Board to consider how to gauge whether the lack of transport is

deterring people from attending home matches.

 

We hear that the purchase of the ground is imminent, and this would be a perfect

opportunity to re-launch the Club and raise the profile of the Trust. It was suggested

that the Trust Board prepares for when the purchase is confirmed and helps the Club

to maximise the publicity and good press that can be gained from this event.

 

Action: Trust Board to prepare for the ground purchase, ideally in conjunction

with the Supporters Club.

 

6. Elections

David Moilliet, John Coats and James Wood were all accepted unanimously as Trust

Board Members, by the attendees. This includes the proxy votes received from absent

members.

 

7. Motions for resolution

2) Ball boys / girls

 

There has been some comment regarding the lack of visibility of Vics Juniors at home

matches and the need to develop stronger ties between the Junior teams and the Senior

team. One suggestion was for Vics Juniors (and any other Youth teams who wish to

be involved) to provide the ball boys / girls for home matches. The management and

arrangement of this would be through the officials of the junior teams (as they have

the necessary CRB checks etc) but the Trust would provide branded track suits and

supply drinks and a chocolate bar for half time or full time.

 

This motion was agreed in principle and the Trust Board are to sort out the

details, within the £500 financial limits.

 

3) School tours and Vics Museum

 

The Club are looking to set up a museum and arrange school tours. It was agreed

that the Trust would facilitate the sourcing of exhibits, labour to help with the

refurbishment and the provision of small gifts for a goodie bag for the children.

 

NORTHWICH VICTORIA SUPPORTERS’ TRUST

 

Trust Board to work with Tracy Horth to assist with this project, within their

financial limits.

 

In addition, Maggie is to speak to Tracy regarding purchasing £500 worth of

stock (such as pin badges etc.) in preparation for the season. This would be on the

understanding that the Trust receives the loan back and the Club gets the profit. Vicki

provided an update on the running of the shop and the fact that the home strip is not

being changed for 2011/12. Jim had indicated that as the Juniors play in hoops, the

senior home strip will not be changed. There may be changes to the away strip.

 

4) Victoria Cup – High School Tournament

 

The Club are planning to run an inter-school's tournament, with the final at the VS.

They have suggested that the Trust could sponsor the award.

 

The meeting discussed this issue and suggested that rather than a cup, a shield would

be more practical, as it is easier to update. It was also suggested that we could include

individual shields for the winning team.

 

Action: Maggie to discuss with Tracy Horth – week commencing 11th July 2011.

 

5) Vics Juniors Trip to Denmark

 

The members at the meeting, plus a number of emails from members unable to attend,

unanimously agreed to the Trust making up the difference between the funds raised

by Vics Juniors and the £6500 needed for the under 16's Danish trip.

 

Action: Vicki contacted Ray Small of Vics Juniors, who will let John Coats know

the exact amount needed.

 

8. ANY OTHER BUSINESS

The need for meetings more frequently than one per year was raised. See the response

in point 5 above.

 

Whilst there were 14 members at the meeting and therefore it was fully quorate,

the proxy voting slips were not issued until a couple of days before the meeting

and therefore, all the motions and elections are passed, subject to the review of any

additional votes received by 20th July 2011.

 

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