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Minutes of AGM - 2009

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Annual General Meeting

2^nd July 2009

Victoria Stadium Northwich

1. APOLOGIES:

Peter Grimes, Nathan and Keith Farrell, Roger Brookes, Peter Garrett, Will Gibson, James Wood, Andrew Perry, Mark Edgeley, Kim Mahon

1. PREVIOUS MINUTES

The previous minutes were accepted - proposed by David Moilliet and seconded by Brian Edge.

1. CHAIR’S REPORT

The Chair’s report formed part of the information issued with the agenda for the AGM, and the specific issues were discussed in more detail during the Secretary’s report.

1. TREASURER’S REPORT

John presented the Treasurer’s and Annual report.

In response to a question regarding the drop in membership, it was explained that this was thought to be for a number of reasons including:

o       The Away Travel is no longer subsidised for Trust Members and therefore there is no direct financial gain in joining the Trust to get cheaper away travel.

o       The lack of meetings has severely affected the ability to attract new members, as there is no central social point for the Trust.

The number of silver members is constant with other year’s, it is the bronze memberships which have reduced.

Vicki England proposed the acceptance of the Annual Accounts (seconded by Frank Kirkham) – Motion 1.

John provided further clarification in respect to the loan to the Football Club for the purchase of stock for the club shop, at the beginning of last season. The loan totalled £1,811. However, the Trust has witheld various payments to the Football Club, totalling £700. This provides an overall debt of £1,111.

The Telford money is still coming in.

We have insurance cover for Away Travel. This does not appear on the 2008 accounts, due to a change in the premium date negotiated by the Football Supporters Federation. The insurance premium for 2009 is reduced to £174.

1. SECRETARY’S REPORT

Maggie presented the highlights from the past 12 months as reported in the document sent out with the AGM agenda.

Membership is currently running at 102 people.

1. Elections

Andy Woolley, David Moilliet, John Coats and James Wood were all accepted unanimously as Trust Board Members. This includes the proxy votes received from absent members.

Peter Grimes has stood down from the Trust Board.

1. Motions for resolution

a) NVST Community Coaching Initiative

Andy Woolley provided details of the proposed trial programme for community coaching. This was approved unanimously, including the proxy votes.

Andy will also speak to Supporters Direct for assistance in finalising the scheme.

b) Sponsorship of Vics Juniors

Ray Small, of Vics Juniors outlined the proposal for new kit for the junior teams. They are looking to replace 10 sets of kit (approximately 140 players). It is expected that kits will last 3 years.

In return for this significant sponsorship, it is proposed that the Trust is recognised as a kit sponsor on the kits.

A vote was held for the motion to give £3000. This was carried by 12 votes to 7.

Andy Woolley undertook to discuss with the Vics Juniors, details for the logo to be displayed on the kits, in recognition of the large sponsorship amount.

c) Advertising

 The Club’s Commercial Manager had asked whether the Trust wanted to pay for an advertising hoarding and programme advert (£75 for the board, £100 per month, £400 for a half page advert for the season)

There was considerable discussion regarding the merits of paying for advertising, and the impact given that £3500 had been authorised for the other two motions. As a result, the motion was rejected by 9 votes to 7 with 3 abstentions.

It was felt that the Trust would benefit in publicising in the programme and this will be left with the Trust Board to pursue.

1. ANY OTHER BUSINESS

A question was raised regarding the process for requesting money from the Trust. The two stage process was explained – i.e. initial review of the request against the Trust objectives and if valid, submission of the request to the Trust members.

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